At iCube AI Assistant, security is at the core of everything we do. We understand that your business data is your most valuable asset, and we're committed to protecting it with enterprise-grade security measures and best practices.
Our Security Commitment
We employ a multi-layered security approach that protects your data at every stage—from collection and processing to storage and transmission. Our security framework is designed to meet the highest industry standards while maintaining the flexibility and usability that makes iCube AI Assistant powerful for your business.
Data Protection Architecture
Local-First Data Storage
- IndexedDB Storage: Your core business data is stored locally in your browser using IndexedDB, giving you direct control over your information
- Client-Side Processing: Many operations are performed locally on your device, reducing data exposure
- Session Persistence: Data remains accessible across browser sessions while maintaining security
Encryption Standards
- AES-256 Encryption: All backups and sensitive data are encrypted using Advanced Encryption Standard (AES) with 256-bit keys
- Encryption in Transit: All data transmission between your browser and our servers uses TLS 1.3 encryption
- Encryption at Rest: Stored data is encrypted using industry-standard algorithms
Access Controls
- Protected Routes: Application routes are secured with authentication and authorization checks
- Role-Based Access: Multi-user environments support role-based permissions and access controls
- Session Management: Secure session handling with automatic timeout and re-authentication features
AI and Data Processing Security
Secure AI Processing
- Data Minimization: AI processing uses only the minimum data necessary for functionality
- Anonymization: Where possible, data is anonymized before AI processing
- Model Security: Our AI models are secured against adversarial attacks and data poisoning
OCR and Document Processing
- Secure File Handling: Uploaded receipts and documents are processed in secure, isolated environments
- Automatic Deletion: Temporary processing files are automatically deleted after processing
- Confidence Scoring: OCR results include confidence scores to help verify data accuracy
Natural Language Processing
- Local Processing: Many NLP operations are performed locally to minimize data exposure
- Secure Conversations: Chat interactions with the AI assistant are encrypted and securely transmitted
- Context Management: Conversation context is managed securely with automatic cleanup
Infrastructure Security
Platform Architecture
- Single Page Application (SPA): Built with React 18+ and TypeScript for secure, modern web architecture
- Code Splitting: Production builds use code splitting to minimize attack surfaces
- Optimized Bundles: Minified and optimized code reduces potential vulnerabilities
Hosting and Deployment
- Secure Hosting: Platform hosted on secure, enterprise-grade infrastructure
- SSL/TLS Certificates: All connections secured with valid SSL/TLS certificates
- Regular Updates: Infrastructure and dependencies regularly updated with security patches
Monitoring and Logging
- Security Monitoring: Continuous monitoring for suspicious activities and potential threats
- Audit Trails: Comprehensive logging of user actions and system events
- Incident Response: Rapid response procedures for security incidents
Third-Party Integration Security
Secure API Connections
- OAuth 2.0: Secure authentication for third-party integrations using industry-standard OAuth 2.0
- API Rate Limiting: Protection against abuse and denial-of-service attacks
- Connection Monitoring: Real-time monitoring of integration health and security status
Supported Integrations
We maintain secure connections with:
- Accounting Software: QuickBooks Online, Xero, Sage, FreshBooks, Wave
- Spreadsheet Services: Microsoft Excel, Google Sheets
- Other Business Tools: Secure API frameworks for additional integrations
Data Synchronization
- Secure Sync: Data synchronization uses encrypted channels and secure protocols
- Permission Management: Granular control over what data is shared with integrated services
- Sync Monitoring: Real-time monitoring of synchronization processes for security issues
Compliance and Standards
Regulatory Compliance
- GDPR Compliance: Full compliance with European General Data Protection Regulation
- Data Protection: Comprehensive data protection controls and user rights management
- Privacy by Design: Security and privacy considerations built into every feature
Industry Standards
- OWASP Guidelines: Development follows Open Web Application Security Project guidelines
- Secure Coding Practices: Implementation of secure coding standards and regular code reviews
- Vulnerability Assessment: Regular security assessments and penetration testing
Certifications and Audits
- Security Audits: Regular third-party security audits and assessments
- Compliance Monitoring: Ongoing compliance monitoring and reporting
- Certification Programs: Participation in relevant security certification programs
Data Backup and Recovery
Automated Backup System
- Scheduled Backups: Regular, automated backups of your business data
- Multiple Storage Options: Flexible backup storage options with geographic redundancy
- Encryption: All backups encrypted with AES-256 encryption
Disaster Recovery
- Recovery Procedures: Comprehensive disaster recovery procedures and testing
- Data Restoration: Secure data restoration capabilities with integrity verification
- Business Continuity: Minimal downtime recovery procedures
Data Retention
- Retention Policies: Clear data retention policies aligned with legal requirements
- Secure Deletion: Secure deletion of data when no longer needed or upon request
- Legal Compliance: Retention practices comply with financial and business regulations
User Security Best Practices
Account Security
- Strong Passwords: We recommend using strong, unique passwords for your account
- Two-Factor Authentication: Enable 2FA when available for additional security
- Regular Updates: Keep your browser and system updated with the latest security patches
Data Management
- Regular Backups: Regularly backup your important business data
- Access Review: Periodically review who has access to your account and data
- Integration Audit: Review and audit your third-party integrations regularly
Safe Usage
- Secure Networks: Use secure, trusted networks when accessing iCube AI Assistant
- Device Security: Ensure your devices are secured with appropriate anti-malware protection
- Suspicious Activity: Report any suspicious activity or security concerns immediately
Incident Response
Security Incident Handling
- 24/7 Monitoring: Continuous security monitoring and threat detection
- Rapid Response: Immediate response to security incidents and threats
- User Notification: Prompt notification of users when security incidents affect them
Vulnerability Management
- Regular Scanning: Automated vulnerability scanning and assessment
- Patch Management: Rapid deployment of security patches and updates
- Disclosure Policy: Responsible disclosure process for security vulnerabilities
Contact Security Team
Security Reporting
If you discover a security vulnerability or have security concerns:
- Email: security@icube.so
- Response Time: We typically respond to security reports within 24 hours
- Encrypted Communication: PGP key available upon request for sensitive communications
Security Inquiries
- Email: security@icube.so
- Documentation: Additional security documentation available upon request
- Security Briefings: Enterprise customers can request detailed security briefings
Transparency and Updates
Security Updates
- We regularly update our security measures and practices
- Users are notified of material changes to security policies
- Security improvements are continuously implemented based on threat landscape changes
Security Documentation
- Detailed security documentation available for enterprise customers
- Regular security bulletins and updates
- Compliance reports available upon request
Our Commitment: Security is not just a feature—it's fundamental to how we build and operate iCube AI Assistant. We're committed to maintaining the highest security standards to protect your business data and enable your success.
Last Updated: [Date]
Version: 1.0
For the most current security information, please contact our security team at security@icube.so.